Information clause

regarding Global e-Mobility Forum 2020

In connection with Article 14(1-3) and Article 13(1-2) the Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation) (Official Journal UE L 119 with 4.5.2016, pp. 1-88) – hereinafter referred to as “GDPR” –  Institute of Environmental Protection – National Research Institute (hereinafter referred to as: “IOŚ-PIB”), as the Controller of personal data, informs you that:

I.

The Controller of your personal data is IOŚ-PIB seated in Warsaw, ul. Krucza 5/11D, 00-548 Warszawa, entered into the Register of Entrepreneurs maintained by the District Court for the Capital City of Warsaw in Warsaw, 12th Commercial Division of the National Court Register under number KRS 0000032034. The Director acts on behalf of IOŚ-PIB.

II.

Contact details of the Personal Data Inspector at IOŚ-PIB: [email protected]
IOŚ-PIB, 00-548 Warszawa, ul. Krucza 5/11D.

III.

The source of the personal data: website or publicly accessible sources, or electronic correspondence.

In the case of data collected directly – providing such data is a contractual requirement resulting from the inability to register the participant for the event.

III.

Personal data will be processed for the purpose of registering participants and conducting the above-mentioned reporting based on your consent.

The data will be processed on the basis of Article 6(1)(a) – to the extent to inform you about other events according to your consent, (b) – to the extent that you sign up for the event and (f) – to the extent that the Controller invites you to participate in the event.

The Controller will also process your personal data for the purposes of conducting information and promotion actions of IOŚ-PIB, in connection with the organization of events, conferences, workshops, competitions, participation in Projects. The possibility of processing your personal data allows IOŚ-PIB to send you information and personalized invitations regarding the above-mentioned events organized as part of the activity of IOŚ-PIB.   If you wish to disagree, please contact the Personal Data Inspector and withdraw your consent to the processing of personal data.

You have the right to withdraw your consent at any time, which, however, does not affect the lawfulness of the processing of personal data prior to withdrawing the consent.

IV.

The Controller will process the following data: name, surname, e-mail, academic or professional title, contact phone, data regarding the institution/organisation you represent, address of the institution/organisation, image of the participant registered during events organised by the Controller (provided it allows for identification of the data subject).

V.

Legitimate purposes of the Controller: IOŚ-PIB deals with, among others, propagating knowledge about zero-emission transport, as part of which it organizes events conducive to the exchange of knowledge (Global e-Mobility Forum) or establishes research cooperation with units operating in this area. Without collecting current data on sector entities and other research activities in the area of zero-emission transport, it is not possible to carry out activities.

VI.

The following recipients of data may have access to the personal data: Polish Alternative Fuels Association, Ministry of Climate and 3rd party company responsible for technical and organizational service of the Forum.

Authorized employees, external entities supplying and supporting the IT systems of IOŚ-PIB, entities providing services related to the ongoing activity of IOŚ-PIB, subcontractors, e.g. accounting, law and IT companies, providers of software necessary to conduct on-line conferences, production companies – as part of their duties under the Agreement with IOŚ-PIB – will have access to personal data while ensuring that the above-mentioned entities use adequate technical and organizational measures to ensure data protection.

Your personal data will be made available only to the extent that it will be absolutely necessary in connection with the concluded Agreement.

VII.

The Controller informs you that they do not intend to transfer your personal data to other  countries or to international organizations.

VIII.

Your data will  be processed for no longer than is necessary for the purposes for which the  data are processed. Due to the fact that the purpose of processing is the implementation of the Controller’s statutory tasks, the data will be used in the Controller’s continuous operation. The data will be updated on a regular basis, which means that outdated or incorrect data will be successively supplemented, deleted and modified at the request of a data subject. The data subject will have the right to have their data updated and rectified. In order to prevent storing personal data for a longer period than necessary, the Controller will periodically review the data, at least once a year.

Data collected based on the consent of a data subject will be processed until the consent of the person is withdrawn, which does not affect the lawfulness of the processing that was carried out on the basis of consent before its withdrawal.

IX.

Pursuant to Articles 7, 15, 16, 17, 18, 20, 21 of the GDPR, unless otherwise provided for by the provisions of the GDPR, you have:

  1. the right of access to your personal data and receipt of copies thereof, the right to rectify (correct), and remove your data, limit the processing and the right to object to the processing thereof;
  2. the right to withdraw consent at any time, without affecting the lawfulness of processing based on consent before its withdrawal;
  3. the right to lodge a complaint with a supervisory authority if the data subject decides that the processing of these personal data infringes the provisions of the GDPR.

X.

The Controller informs you that with regard to your personal data there is no automated decision-making or profiling, referred to in Article 22(1) and (4) of the GDPR.